📢 Introducing: Academy Mentor Activity Tracking Form

Hi everyone! I hope you are well!

Mentors, we’ve noticed a challenge: communication around mentor availability and task completion hasn’t always been consistent. Availability posts aren’t always updated, and this can create confusion for trainees.

The reality is that volunteer roles naturally come with breaks. Everyone needs them. The challenge is keeping track of who is available and when, so trainees always know which mentors they can reach.

To address this, we’ve created one central form: the Academy Mentor Activity Tracking Form.

Who should use it:

• All Academy mentors across any program
  

• Submitted once per month
  
  

Why this matters:

• Helps you reflect on your own progress and upcoming breaks
  

• Lets you inform the team of planned absences
  

• Allows leadership to consistently update the mentor availability post for trainees

  Indicates active participation, not submitting the form signals inactivity

• Supports tracking mentor performance and identifying potential future leaders for higher roles
  
  

How it works:

• Time: 1–2 minutes to complete
  

• Deadline: Submit by the 8th of each month (you have the full first week to do so)
  

• Impact: Consistent, honest submissions help us work with you if needed and ensure trainees always know who is available
  
  

Think of this as a self-reporting and progress reflection tool. Submitting it honestly, even if you had a slower month, keeps you connected and recognized as an active member of the Academy team.

✅ Action: Complete the form once per month, reflect on your progress, report breaks, and help keep our mentor availability up to date.

Important: The form for Jan 2026 is due before Feb 20, 2026. For every month after, you can submit the form by 8th of the new month for the previous month.