Leadership Meetings Update!
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*** the entire schedule for November is here!
Hi 7 Cups Leaders,
In the month of November, the community management team is going to update the meetings we host. Our goal here is to provide more helpful topics, reach more people in different time zones and create better opportunities for leadership growth and development.
Like all changes, we will experiment and see how it goes. Your feedback is welcome. At the end of November, we will reflect and make changes for December.
Keeping this in mind, here is how we are conceptualizing leadership meetings this month:
Meeting Type - Skills!
Frequency - 1x per week
Leaders: Jillian & Kate
Skills:
- Grow discussions/ setting up your support team
- Grow Checkins - Jillian
- Grow Welcomes
- Building your resource section
- Creating milestones/ easy wins for members
Meeting Type - Global Leaders -Mentor Leaders & Ambassadors
Frequency - every week? Or every other week?
Leaders: Jillian, Kate & Laura
Meeting Type - Open house Town Hall
Frequency - once per month
Leaders - Laura & Kate
Meeting Type - Self-care/ appreciation/ ice-breakers/ team work time
Frequency - once per month
Leaders - Kate & Jillian
Meeting Type - Track Check-ins! Share updates / ask for help / problem solve
Frequency - once per month (per track)
Who:
Quality Coaching Track (lead by Laura)
Flag Review team (Lead by Heather)
Forum Supporter/ Mentor/ Star (lead by Jillian)
Chatroom Track (Lead by Heather)
Safety Patrol (Lead by Heather & Power)
Group Mod (lead by Kate)
Teen Star & Mentors (lead by Kate)
In addition to all the meetings above, we will also support volunteer leaders organize and host the following meetings:
Skills - Group mod skills - 1x per month for All group mods! Hosted by: Group mod leaders
Skills - Forum skills - 1x per month for All forum mentors/ supporters forum leaders
Check-in - Forum Team meeting for Teens - 1x per month All forum Supporters/ mentors (currently hosted by Mel)
You will start to see invites/ times & agendas posted! Please keep a look out and join in when you are able!!! We are excited to update our meetings to hopefully bring you all better support for the incredible work that you do!!!!!!
@Laura
Will all of these be chatroom meetings?
cc @Kate @Jill7Cups
@MonBon
Good point as a lot of forum leaders don't use the chatrooms.
@MonBon
yes, but open to other formats as needed!
@Laura
Additionally, I have some questions about these items:
Skills - Forum skills - 1x per month for All forum mentors/ supporters forum leaders
Check-in - Forum Team meeting for Teens - 1x per month All forum Supporters/ mentors (currently hosted by Mel)
Who will be leading the skills meeting for the forum team?
Are only teens getting meetings now?
In the past we tried to alternate forum leadership and forum team meetings since it became stressful to have all of the meetings and trainings at the same time. Are we forgoing this now?
@MonBon
cc @Anomalia @MelAllyouneedislove @Soulfullyabutterfly @PhoenixAsh (forum leaders involved with leading meetings)
@MonBon @Laura - I would love to eventually see all of this happening, but realistically until we have more forum leadership, we are not able to take on many more meetings. Also, I do think it's important that we have meetings happening for teens and adults. We are currently onboarding @SoulfullyaButterfly as a new Project Agent on the Team Engagement track to help with team meetings, etc., but as we plan, we need to think about what is realistic and reasonable and what becomes too much.
@Anomalia
Tio clarify -
@jillian will host a check-in meeting for all forum folks (teen & adult) 1x per month. Its a check-in to ask question, problem solve..etc.
We are doing this with other tracks and wanted to make sure forum track had the opportunity as well. No extra load on the volunteer leaders here.
As for the other meetings I labeled as Skills hosted by leaders - this can be a north star and/ or updated to match whatever frequency is currently happening! If there is no bandwidth, we can remove this. I was under the impression that these meetings were happening in some capacity, so wanted to include here.
@MonBon
It was my understanding that mel was leading teen forum meetings. @Melallyouneedislove can you confirm
Meeting Type - Global Leaders -Mentor Leaders & Ambassadors
Frequency - every week? Or every other week?
Leaders: Jillian, Kate & Laura
Does this mean Global Leaders: Mentor Leaders & Ambassadors? If so, I think weekly is FAR too frequently. But if it means Global Leaders + Mentor Leaders + Ambassadors (aka similar to a mentor meeting), then perhaps more frequent makes sense. I personally know I cannot commit to a weekly meeting and think that less frequent but scheduled with more notice so people can make time is better when the group is a small one of people who are already in tons of meetings, but more frequent and at varied times so all can sometimes attend makes more sense for a large group of mentors
@Anomalia
I think there is some room to experiment here. I do not want to overload anyone. But I want to make sure there is space for ML & Ambassadors to meet! Its meant to be check-in for ML & Ambassadors. I don't expect everyone to attend every gathering. Maybe every other week or once per month makes sense to trial first?
@Laura so I do not see any meeting posted for today. Is there one?
It would be nice to know like at least 2 weeks in advance for those of us that live by our calendar and make appts so we can try to schedule things around 7cups meetings.
@DanaMH
Fair feedback. sorry about that dana
@DanaMH is this what you mean? https://www.7cups.com/forum/KitchenTable_133/CommunityInformation_742/November2018LeadershipMeetingSchedule_183381/
Laura just posted it.
Nice schedule! Will Teen Star Leaders be included in the meeting with Mentor Leaders and Ambassadors, since all Mentor Leaders and Ambassadors must have teen access, or is that meeting adult-only?
@Emily619
I think it would be nice to use a teen access room. I think there are still a few stray MLs that aren't ATL, but it would definitely be nice to be able to hold just one meeting to meet with everyone.
@Emily619 @MonBon
I agree! I think it would be really good if we could all get together and have it all in one meeting in order to connect with each other and work together!
@Laura
Hey everyone who is working to make these meetings more productive-YAY
I just am a bit worried(not to much) will forget on the times and days. I know for you guys maybe having it all thrown out there on days/times/topics is faster for you all. But for me I am doing many things on here and in my own life-I will forget.
So please-are we still gonna get the reminders of these meetings?
@RumpleSteeleSkin
I believe the goal is for the new alert system to be used.
@Laura
sounds cool!
